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Entity onboarding & KYB

Onboard companies with a reviewable ownership record.

Business onboarding is rarely one check. AMIN runs it as one governed workflow: company and ownership information, documents, beneficial-owner declarations, screening, review and an accountable decision, all on the same client record.

See the workflow
Staff Workspace · My queueSynthetic data
My queue 12Team 38Escalations 3
AM-2048Northstar Trading LtdEntity onboardingReviewToday
AM-2051Riverside HoldingsSanctions alertEscalated2h
AM-2039Carter Family TrustPeriodic reviewAwaiting client3d
AM-2060Horizon Group FZECustomer onboardingReady to approveToday
Northstar Trading LtdAM-2048 · Entity onboarding
Review

Tasks

Ownership declaration reviewed
Trade licence reviewed
Sanctions screening reviewed
Risk assessment completed
OwnerSarah AhmedApproverMLRO
The KYB workflow

From first request to a recorded decision.

  1. 1. RequestYour team requests company information and documents through the Client Portal.
  2. 2. CollectThe client completes forms and uploads documents, and resubmits when asked.
  3. 3. Map ownershipOfficers, shareholders and ownership are recorded with UBO declarations.
  4. 4. ScreenThe entity and its owners are screened against configured list versions.
  5. 5. Review & decideA named person reviews in context, escalates where needed and decides.
  6. 6. RecordThe decision, rationale and evidence stay on the client record.
What AMIN covers

Everything the onboarding decision depends on.

  • Company records

    Company, licence, director, manager and shareholder records kept together for each entity.

  • Information & document collection

    Configurable forms and document requests through the Client Portal, with uploads and resubmission.

  • Ownership & UBO workflow

    Ownership mapping and beneficial-owner declarations retained with their evidence.

  • Entity & owner screening

    Sanctions screening of the entity and its owners against configured UN, OFAC, EU, UK HMT and UAE Local list versions.

  • Review in context

    Documents, ownership and screening results reviewed together in governed queues with clear owners.

  • Decision & evidence

    Human decision gates, role-scoped approvals, the audit timeline and sealed evidence bundles.

Ownership & UBO

Ownership you can explain, not just record.

Beneficial ownership is where entity onboarding becomes difficult: layered structures, declarations that need evidence and owners who also need screening. AMIN keeps the ownership picture, the declarations and the screening results together, so the reviewer sees the whole structure before deciding.

  • Ownership mapping per company
  • UBO declarations with supporting evidence
  • Owners and officers screened with the entity
  • Escalation to a Compliance Manager or MLRO with history
How decisions are recorded
Client Portal · Northstar Trading LtdSynthetic data
Signed in with a one-time code

Open requests

Upload ownership declarationRequested by Compliance · due in 5 daysOpen
Confirm registered addressForm · 3 questionsOpen
Renew trade licenceExpires in 28 daysOpen

Vault

Trade LicenceCompany RegistrationOwnership CertificateInsurance Certificate
Upload document
Ownership declaration
Sent securely to your compliance team
Related

Where entity onboarding connects.

Get started

See entity onboarding end to end.

We will walk through a synthetic company from first request to a recorded onboarding decision.

  • Tailored to your organisation
  • Focused on your use cases
  • Synthetic data — no client data needed